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Unlike a traditional wedding, where guests show up for a single day, a destination wedding means they're investing time, effort, and money to celebrate with you. The best way to show appreciation is by making sure they feel relaxed, included, and taken care of. From picking a guest-friendly location to striking the right balance between events and downtime, these essential dos and don'ts will help you create a wedding that's as incredible for your guests as it is for you.
Not all destinations are created equal when it comes to travel logistics. Choosing a guest-friendly location means considering factors like accessibility, travel time, and ease of entry requirements. It also means more of your guests are likely to be able to attend, especially if they find long-haul travel challenging. It's one of the (many!) reasons the Caribbean is always a great destination wedding choice!
Courtney Montgomery is a highly experienced Sandals Resorts travel guru and lover of global adventures. Specializing in Sandals Resorts vacations. She has extensive experience working with all-inclusive resorts, helping couples create unique and culturally rich wedding celebrations.
Your guests shouldn't have to piece together travel plans on their own. Keep them informed with a wedding website that includes important details like the itinerary, hotel information, travel tips, visa requirements, and local attractions. Providing this information early allows guests to plan with confidence and reduce stress before the big day. It's also important to keep that information flowing once you arrive at the resort, so consider setting up a group chat or app that keeps everyone updated.
Your wedding invitation is a first glimpse into the destination wedding guest experience you're creating. Whether you go for tropical elegance, beachside chic, or vibrant island colors, your invitations should reflect the destination.
With travel involved, save-the-dates should go out at least 9-12 months in advance of a destination wedding, to give guests lots of time to plan. If you send them too late, some guests may struggle to secure flights, accommodations, or time off work. The earlier you provide details, the better.
Choosing an
Tropical settings often call for light, breathable fabrics, but it's always a good idea to be clear about the dress code. Specify whether the wedding (and any other events) will be formal, semi-formal, or beach-chic so they pack accordingly. Also, remind them to bring essentials like sunscreen, sunglasses, and comfortable footwear.
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Get A Quote NowThe moment guests arrive, they should feel appreciated and excited for the celebration ahead. One thoughtful way to do this is to arrange airport transportation to simplify their arrival. (Roundtrip airport transfers are included with every Sandals Resorts vacation!) You could also consider greeting them with a welcome bag filled with local treats, itinerary details, and
Your guest list may include different personalities, ages, and requirements, so a one-size-fits-all approach won't work. Make sure you take the time to gather information about your guests' needs. Personalizing their experience – whether through hand-written welcome notes, accessible room preferences, or meal options – ensures everyone feels seen and valued.
A destination wedding is a great opportunity for two families and sets of friends to bond and create lasting memories together. Plan a mix of activities, like a catamaran cruise or snorkeling trip, that bring everyone together while showcasing the beauty of the location.
While group activities are fun, your guests also need downtime. Avoid cramming the itinerary with back-to-back events. Make some activities optional, so guests can explore on their own or relax on their balcony or by one of the pools. Balance is key! Let your guests enjoy the destination wedding guest experience at their own pace.
The Caribbean offers breathtaking outdoor wedding settings, but the weather can be unpredictable. A smart couple plans for the unexpected, which means choosing a resort with covered venues, tent options, or an indoor backup space. Your Sandals Resorts
Your guests have traveled far to celebrate with you, so the dining and drinks should be a highlight. Whether it's a beachfront buffet, formal plated dinner, or island-inspired cocktail hour, invest in a menu that incorporates the destination's flavors. The best part? At Sandals Resorts, meals and drinks are included, making the dining experience a hassle-free highlight of the event.
Destination weddings often mean outdoor ceremonies and receptions in warm temperatures. Consider guest comfort by providing handheld fans, hydration stations, shaded areas, or cooling wipes to ensure everyone stays comfortable. Provide comfortable sandals for tired dancing feet. Have bug spray and other essentials on hand. A little thoughtfulness goes a long way in making the experience enjoyable.
Your guests have committed time, travel, and expenses to be there for your special day. Don't let that go unnoticed! Make sure you spend time with each of them and let them know how much you appreciate their presence. A personalized favor or a small token of appreciation is a simple yet meaningful way to express gratitude. Make sure they leave feeling valued and cherished.
When planned thoughtfully, a destination wedding is a once-in-a-lifetime getaway where loved ones can relax, celebrate, and create lasting memories together. From selecting the right location to ensuring guest comfort and appreciation, these dos and don'ts will help create a stress-free, unforgettable experience for everyone.
Ready to start planning your dream destination wedding? Let Sandals' expert wedding team take care of every detail, so you and your guests can relax and enjoy the magic of the Caribbean. Visit our wedding
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Get A Quote NowLooking for Sandals Resorts travel agents? We offer the best prices and packages, including airfare to and from destination, airport transfers, excursions and activities, travel insurance and so much more.
To learn more about planning a Sandals Resort vacation, contact one of our Vincent Vacations Representatives directly, or call 1-888-883-0460
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Serving clients since 2013 with leadership selling travel since 2002. Our team of professionals brings decades of real-world travel experience to your itinerary.
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Learn MoreOur motto at Vincent Vacations is, we go so you know! We want to ensure you have the BEST experience, whether it's a river cruise, or a corporate group incentive trip, we want to ensure your vacation is a success.
Many of our travel agents have been in travel since 2002! With Vincent Vacations, all travel components are taken care of - this includes accommodations, air, transfers, tours, activities, insurance, contracts, EVERYTHING.
Destination weddings, Anniversaries, vow renewals, honeymoons, engagements, elopements, retie the knot, babymoons, proposal trips and more
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We create custom travel itineraries and trips, and we know travel - Whether it's Universal, river cruises, safaris, yacht charters, Australia, Thailand and more!
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Debt free and in business since 2013. Vincent Vacations has agents in Dallas, Kansas City, Houston, Shreveport, Little Rock, Roswell, Oklahoma City and more locations.
Travel agents can help save time and stress by doing the research and handling all your bookings for you. An experience travel agent is best at finding great deals and packages, as well as providing you with helpful information and tips. They can also help you plan special activities and experiences that you may not have thought of on your own. All in all, using a travel agent can be a great way to make sure you get the most out of your trip.
In travel since 2002, and in business since 2013, our travel team serves clients all over the US! Planning a vacation away from home takes a great team. We have taken the time to build a team of dedicated, smart, hard-working personnel who are each committed to excellence and service. We work side-by-side, creating and ensuring INCREDIBLE vacation experiences for you and your group. Our store front in-office team, and our travel consultant independent contractors, work all around the US.
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